Ask your HOA or condo board
Fill in the blanks and copy a polite, complete request letter for your association. Send it with the board's own form if it has one.
Your request letter
To the Board of Directors / Architectural Review Committee [Association name] Re: Request for approval to install impact windows at unit [unit / address] Dear Board, I am writing to request the Association's approval to replace the existing windows at my [unit / address] with impact windows. The openings concerned are: [list the openings, e.g. 4 bedroom windows, living room slider, front door]. Product: [product maker and series] Approval: [approval number] (a Miami-Dade Notice of Acceptance (the county is in the High-Velocity Hurricane Zone), as required in Broward County) Frame colour and glass: [frame colour, grid pattern, tint] Installer: [installer's business name], who will apply for the building permit with the city or county and schedule the inspection. Proposed timing: [month / after approval] The new units will match the Association's specification for the building where one exists, and the installer will provide the product approval documents, the permit number and the installer's insurance certificate to management before work begins. Common areas will be protected during the work and the building's rules on working hours and deliveries will be followed. Please let me know if the Board needs any further information or a different form. I would be grateful for a decision at the next meeting so the units can be ordered before the season. Thank you, [Your name] Unit [unit / address]
Blanks in square brackets are filled from the installer's quote. Many associations have their own application form; send this letter with it. The board's approval comes before the permit, and the permit before the work.
Need the product, approval and installer details for the letter? An installer quotes to your building's specification. Free quote.
How this works
Boards say yes faster when the request already contains what they would ask for: which openings, which product, which approval, which colour, who installs and when. The letter puts those in the order a review committee reads them.
The approval named in the letter follows your county: Miami-Dade and Broward are the High-Velocity Hurricane Zone, where products carry a Miami-Dade Notice of Acceptance; Palm Beach County uses a Florida Product Approval. The installer's quote supplies the numbers.
It runs in your browser and nothing you enter is sent anywhere. It is a guide, not a quote or a professional assessment — products, openings and associations differ, so follow the maker's instructions where they disagree, and the installer confirms what the job needs when they measure it.
Questions people ask
- Do I need HOA approval for impact windows?
- If your association controls exterior appearance, usually yes, even where the windows are yours to replace. Check your documents; most boards have an architectural review form and want the product and approval details.
- What does the board usually ask for?
- The product name and series, its approval (a Miami-Dade NOA in Miami-Dade and Broward, a Florida Product Approval in Palm Beach), the frame colour and grids, the installer's details and insurance certificate, and the timing. The letter covers all of it.
- Approval first or permit first?
- Board approval first, then the installer files the permit, then the work. A permit does not override an association's rules, and a board's approval does not replace the permit.
- Where do the product and approval numbers come from?
- The installer's written quote. Get the quote, then fill in the letter; the blanks in square brackets are the ones the quote answers.
- Is anything I type sent anywhere?
- No. The letter is built in your browser and copied to your clipboard; nothing is stored or sent.
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